AI-Powered Expense Management Software
Our expense management software helps businesses automate staff expenses, streamline approvals, and improve spend control. With AI-powered receipt capture, automated workflows, and built-in compliance tools, teams can submit, review, and reimburse expenses faster.
Claim Submission
Review Required1Upload Receipt
2Policy Check
Trainline
London Paddington - Bath Spa - 18 Jan 2026
ÂŁ65.80
Data ExtractedPolicy Limit Exceeded
OOO - Train fare allowance
Claimed
ÂŁ65.80
Policy Cap
ÂŁ30.00
over by
ÂŁ35.80
• Based on similar previous claims
AI Insight:
Smart Expense Claims & Reimbursement
Issues flagged before finance sees them.
Card and Payment Providers include...
Pay approved claims straight from your connected payout partner — fast, secure, and finance-ready.
Airwallex
Send multi-currency reimbursements globally with Airwallex Business Accounts — ideal for international teams.
Revolut
Import your employee credit card transactions and automatically match to receipts.
Modulr
Automate UK and EU reimbursements through Modulr for reliable, audit-friendly payment workflows.
Powerful Features
Everything you need in modern expense management software
AI-Powered Processing
Automatically extract and categorise expenses from receipts using advanced OCR and AI.
Multi-Language Support
Built-in support for English, Spanish, French, and more languages for global teams.
Seamless Integrations
Connect with accounting systems, payment providers, and enterprise tools.
Import & Match
Import card transactions from Airwallex or Revolut and auto match to receipts.
Why Use Expense Management Software?
- Capture receipts automatically using OCR and AI
- Automate expense approvals and reimbursement workflows
- Improve visibility of company spending
- Ensure tax and audit compliance
- Reduce manual expense processing
- Automate payments to your employees with Airwallex, Revolut or Modulr
- Import and match receipts with your Airwallex or Revolut transactions
Why Choose AI Expenses
Streamline your expense management process
- Automated expense recognition from receipts
- Real-time approval workflows
- Tax compliance built-in
- Multi-entity and multi-tenant support
- Automatic claim payment on approval
- Automatic invoice export to Zahara
- Automatic claim checking against rules
- Start FREE today with 3 users
Ready to Get Started?
Join businesses already using our expense management software to save time and reduce costs
Expense Management Software for Finance Teams
Finance teams rely on accurate, real-time data to do their jobs well. With the right expense management software, your finance team gains complete visibility into company spending before the month-end rush — not after it. Automated approval workflows eliminate bottlenecks and reduce the time spent chasing receipts or correcting manual entries. Built-in compliance rules and audit trails make tax reporting straightforward, while faster reimbursement cycles improve employee satisfaction. Whether you manage a small team or a global workforce, AI Expenses gives finance teams the control and insight they need to close faster and spend smarter.
AP Automation Software from Zahara
Expenses and AP Automation Software from Zahara. Easily automate your accounts payable process as well with Zahara, the trusted feature-rich solution for multi-site, multi-currency, growth businesses in the UK, Europe & Asia Pac.
AI Invoice OCR
Emailed invoices are read and routed for approval in seconds, with minimal intervention.
Multi-step approvals
Our advanced approval workflows route purchase requests and invoices to the appropriate approvers.
Control Costs and Spend
Purchase orders allow every spend request to be tracked and controlled with budgets and limits.
Departmental budgets
Empower your budget holders to manage their own budgets and spend within agreed limits.
Frequently asked questions
Quick answers about AI Expenses, approvals, and getting started.
AI Expenses is full-suite expense management software that not only helps with expense reimbursements, but also helps control credit card spending with next-gen providers including Airwallex and Revolut. AI is at the heart of the system, validating claims against rules and reading and matching receipts.
Employees upload or email a receipt photo. Our AI extracts merchant, date, amount, tax, and category so claims start pre-filled — and issues can be flagged before finance reviews them.
Yes. Connect banking partners including Airwallex and Modulr so approved claims can trigger payouts without manual bank runs. This makes for happier colleagues, as they can be reimbursed within seconds of their claim being approved.
Yes — you can start free with up to 3 users. Sign up to explore claims, approvals, and AI capture with your team.
The product UI is available in English, Spanish, and French, so global teams can work in their preferred language.
Yes. You can import a CSV from any provider, but we encourage you to use Airwallex or Revolut as they make it easy to issue cards to employees, and we can import those transactions and match them with receipts automatically.
Every employee / claimant can be assigned an approver. You can then set a second approver with a condition such as "Claim exceeds X". Approvers can approve by email, web app, mobile app, or even Microsoft Teams.
A user creates one or more vehicles in their profile. They can set opening mileage and claim rates. They can claim in miles or km. Then each journey can be recorded using Google Maps. They can also save frequent regular journeys with one-click calculations. We also calculate COâ‚‚ and include it on the claim line.
Reimbursement claims can be transferred into Zahara AP as invoices with bundled receipts as the invoice PDF. From there, Zahara can export them into your finance system — Xero, Sage, Business Central, MYOB, etc. Credit card claims can also have tax-reimbursable receipts extracted and created as AP invoices, if configured.
Yes. Check our help guide or API docs — https://api.aiexpenses.net/customer/api/docs. We have an API and webhooks so you can access any claims data you need. If you have specific requirements, we can likely accommodate them as well.
Zahara is our sister app: a sophisticated AP automation solution with advanced invoice processing and purchase controls. It fully integrates with a number of finance systems. Together, Zahara and AI Expenses give a finance team and business everything they need to control costs and automate supplier or employee payments.